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How to file a CNS Effective Financing Statement or Statutory Lien Notice


Before you begin, please read the important information in the 4 bullets listed below:

 

Step 1: Create an online account with us and login. Here you can find more information about creating an online account.

Step 2: Login to the Business & Liens System using your email and password that you set up.

Step 3: Click on the File Effective Financing Statement or Statutory Lien Notice option located under the CNS column.  Scroll down until you see File CNS and select from the list of lien types.

Note: Before you select a lien type, to assist you in making the correct selection, please review the information below that explains the difference between the two options.

Description of an Effective Financing Statement:
Effective Financing Statement (EFS) subjects farm products to a security interest.  The security interest may or may not be related to the farm products.  The party completing the effective financing statement is responsible for selecting the farm product and county codes to be listed as part of the EFS in the NS online filing system.

Description of a Statutory Lien Notice:
A statutory lien notice is filed by an already existing lienholder (i.e. veterinarian, crop sprayer, landlord) to protect their interests in services or materials already rendered or provided.  A statutory lienholder has the right to put conditions on the release or waiver of the lien which the lien notice represents.  The party completing the statutory lien notice is responsible for selecting the farm product codes to be listed as part of the statutory lien notice in the CNS online system. 

To navigate back and forth between the data entry screens, use the Previous Tab on the bottom of the screen, do not use the back button in the browser.

Step 4:  On the Add Debtor Screen, enter the debtor’s name (individual or organization) and address. Note: A social security number or tax identification number is required for each debtor name listed on an effective financing statement.  A statutory lien does not require a social security number or tax identification number. Click on the Save Tab to save your information. On the next screen you have the option to add or delete debtors as needed by clicking on the appropriate tab. 

Click on the Next Tab at the bottom of the screen to continue on to Add Secured Party Screen.

Step 5: On the Add Secured Party Screen, enter the secured party’s name (individual or organization) and address. Click the Save Secured Party Tab.  On the next screen you have the option to add or delete secured parties as needed by clicking on the appropriate tab. 

Click on the Next Tab to continue on to the Add Collateral Screen.

Step 6: On the Add Collateral Screen, select the County and Product from the drop down list.  All Products and All Livestock are not available selections.  You may enter a calendar year and the unit of measure, this additional information is optional. Click on the Save Collateral Tab. On the next screen you have the option to add or delete the collateral as needed by clicking on the appropriate tab. 

Click on the Next Tab to continue on to the Add Collateral Screen.

Step 7: Add Lien Condition:  This only applies if you are entering a Statutory Lien Notice.  Enter payment obligations imposed on the buyer, commission merchant, or selling agent as a condition for waiver or release of the farms products statutory lien.   

Click on the Next Tab to continue on to the Delivery Information Screen.

Step 8:  On the Delivery Information Screen, verify the email address and update as necessary as this is where the documents/orders will be sent electronically to.

Click on the Next Tab to go the Add Client Reference Screen.

Step 9:  On the Add Client Reference Screen, you have the option to enter information for the filing that will show up in your Transaction History.  All filings are kept in your Transaction History for 90 days. The Transaction History is accessible by signing into your online account on our website and then clicking on Transaction History. Once you’re on the History page you can click on the order number on the right and it will give you an option to download the filing. 

Click on the Next Tab to go to the Add an Email Screen.

Step 10:  On the Add an Email for Official Notices Screen, you have the option of adding an email for the Office of the Secretary of State to send official notices that may require action or a response to. In addition, this email will be used to notify you of all changes made to this filing. You can also indicate if you want your email address included or excluded from requests for bulk data.  Our system does default to excluded. 

Click the Next Tab to go to the UCC Original Financing Statement Review page.

Step 11: On the UCC Original Financing Statement Review page you will have a chance to review the filing at the end of the process. After you’ve reviewed the filing you can click “Submit”. You will then receive an Order Number specific to your filing. Record the Order Number before continuing.

Click on the “Go to US Bank” button.

Step 12: Once on the US Bank page you will have the option to either set up an e-service account with US Bank or you can pay without registering. THIS IS A DIFFERENT LOGIN than the one you used for registering used to set up the online account on our website. You can by-pass the US Bank e-services registration process by clicking "pay without registering".

Step 13: After you’ve completed the payment you will receive a confirmation page along with a payment confirmation number. Print out the confirmation page or record the Confirmation Number. You will receive an email from our office when the filing is processed as well as an email for the payment from US Bank.

Step 14: When you receive the email from our office that the filing has been processed you can open the email and there will be a link that you can click on that will take you to our website where you can download a copy of the filing.