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Minnesota Office of the Secretary of State

Newsletter Review
Office of the Minnesota Secretary of State - December 2012
Posted Date: 12/5/2012
Office of the Minnesota Secretary of State




December 5, 2012



1.    State Canvassing Board Certifies Nov.6 General Election Results

          – Canvassing Board Certifies Senate District 20 and House District 8B Recounts
2.    Voter Outreach, Engagement and Education

BUSINESS & Nonprofits
3.   2012 Business Filings Update

4.   Reminder: File Your Business Annual Renewal Online

5.      Notary Commission Renewal

6.   Safe at Home and the Holiday Season



7.    December Open Appointments



8.       Flag Etiquette Brochures Available


­­­­­­­­­­­­­­­­­­­­­ELections & Voting


1.         State Canvassing Board Certifies Nov. 6 General Election Results
                    - Legislative Recounts in Senate District 20 and House District 8B

The State Canvassing Board met on Tuesday, November 27 and certified the November 6, 2012, general election results for all races with the exceptions of Senate District 20 and House District 8B for which hand recounts were authorized. Official election results show that the total number of voters was 2,950,780. Of those votes, 267,464 were cast by absentee ballot and 527,867 voters used same-day registration.


Taxpayer-paid recounts are triggered by Minnesota Law (Minnesota Statutes 204C.35) when the margin between state, judicial and federal candidates is less than one-half of one percent. The candidates affected by the legislative recounts were Kevin L. Dahle (Democratic-Farmer-Labor) and Mike Dudley (Republican) in Senate District 20 and Mary Franson (Republican) and Bob Cunniff (Democratic-Farmer-Labor) in House District 8B.


The Canvassing Board reconvened December 4, 2012, and certified the recounts.  Recount results show that Kevin L. Dahle (Democratic-Farmer-Labor) received

20,627 votes and Mike Dudley (Republican) 20,556.  There was a gain of six votes for Dudley and the loss of a vote for Dahle.  The House District 8B recount was conducted in Douglas and Otter Tail Counties.  Recount results show that Mary Franson (Republican) received 10,642 votes and Bob Cunniff (Democratic-Farmer-Labor) received 10,630 votes.  Franson gained two votes and Cunniff gained a vote.  View General Election and Recount results.


2.         Voter Outreach, Engagement and Education

The November 6, 2012, General Election was the largest election in Minnesota history.   It illustrated the fact that Minnesotans are committed to voting.  However, while our state leads the nation in voter participation, there are still many eligible voters in our communities who do not participate in the elections process, especially young people.  


To communicate directly with young voters and provide support for civics and social studies teachers, this Office offers voting workshops for high school students.  These interactive and engaging workshops introduce high school students to the basics of voting while also educating them about the importance of civic engagement. 


Voting workshops are also available for all age groups and community organizations serving new voters.    If you would like to schedule a workshop for your school or community organization, please visit and fill out a workshop request form or contact Claire Wilson, Voter Outreach Director, at,



3.        2012 Minnesota Business Filings Remain Near All Time Record Levels

November was another banner month in a year of strong new business filings.  There have been 56,046 new businesses filed with this office to date this year, 8,578 more than  
the same time last year.   Filings appear to be on track to reach a near record number by
the end of 2012.

4.               Reminder:  File Your Business Annual Renewal Online


An annual business renewal is required on or before December 31 each calendar year for all businesses. Most renewals require no fee.


Annuals renewals can now be filed online at  You may also file a renewal in person or by mail. Mailed annual renewals should be postmarked by December 31, 2012.


Visit or send your renewal to:


Business Services

Retirement Systems of Minnesota Building, Suite 100

60 Empire Drive

Saint Paul, MN 55103


Business Hours: 8:00 a.m. to 4:00 p.m., Monday – Friday (excluding holidays)


For questions related to filing an annual business renewal, contact the office at
651-296-2803 (Metro Area) or 1-877-551-6767 (Greater MN).


5.         Notary Commission Renewals

Notaries whose commissions will expire in 2013 need to renew their commissions. This can easily be accomplished online at: The notary commission renewal period ends January 31, 2013.

Notaries public are appointed by the governor and confirmed by the state senate after filing with the Office of the Minnesota Secretary of State.  Notaries hold office for a five-year term.  Their commission expires on January 31 in the fifth year after the commission was issued.  Once a notary public is commissioned or renews their commission, they must also register their commission in the county where they reside.  

The cost of a commission or for renewing a commission is $120 payable to the state plus a $20 fee to register with the county.  Notaries who are unable to file online may submit renewal filings by mail to:  Minnesota Secretary of State, 60 Empire Drive, St. Paul, MN 55103.  

If a notary public commission expires, a notary must seek reappointment by submitting a completed Notary Public Application.  Application forms are available online by visiting, or by contacting the office at


6.          Safe at Home and the Holiday Season

While the holiday season is a fun and enjoyable time of year, it can also cause unwanted stress. Unfortunately, some families experience domestic violence as a result of that stress.


Safe at Home is an address confidentiality program administered by the Office of the Minnesota Secretary of State that can help Minnesotans facing these types of situations. When people enroll in Safe at Home they are assigned a Saint Paul post office box address that they can use for all of their interactions with others. This provides a tool for safety, allowing the person to keep their real address unknown to others—most importantly to the person whom they fear. To find out more about Safe at Home, call 651-201-1399.     


Open Appointments


7.         December Open Appointments


December open appointment vacancies include:


-Advisory Council on Water Supply Systems & Wastewater Treatment Facilities

-Board of Pharmacy

-Board of Water and Soil Resources

-Chicano Latino Affairs Council

-Combative Sports Advisory Council

-Construction Codes Advisory Council

-Governor’s Task Force on Broadband

-MN Board of Social Work

-MN Pollution Control Agency

-Newborn Hearing Screening Advisory Committee

-Rehabilitation Review Panel

-State Advisory Council on Mental Health

-Subcommittee on Children’s Mental Health


Open appointment information is available at: 


Subscribe to the monthly open appointments vacancy email notification at: 


If you have questions about open appointments, please contact this office at:

Civic Education


8.        Flag Etiquette Brochures Available

The Office of the Minnesota Secretary of State has “Guide to Flag Etiquette” brochures    available.  This brochure provides information on the proper handling and display of the

flag.  Order a “Guide to Flag Etiquette” brochure by emailing this office at: call 651-201-1324.


The brochure is also available online as
a PDF document at:


A Public Service Announcement from Secretary Mark Ritchie about the importance of
Flag Etiquette is available at:


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