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Minnesota Office of the Secretary of State

Frequently Asked Questions - Voter Information Requests

How do I contact someone if my questions aren't answered here?
What information is contained in each type of report?
What is comma delimited format?
What payment methods are accepted?
Can I place an order online?
What is a Walking List?
Can I order a printed paper list instead of a CD-ROM?
Can I get a statewide list in .pdf format?
How much will my order cost?
What do the abbreviations mean on the reports?
What will I get in the mail?
How long does it take for the CD-ROM to be created and shipped?
What shipping method do you use and is express delivery an option?
Can I have the list emailed to me once created?

Q: How do I contact someone if my questions aren't answered here?
A:
Submit your question about Voter Information Requests to listrequest.sos@state.mn.us. We will respond as quickly as possible.
Q: What information is contained in each type of report?
A:

 

Detailed History

Summary History

Walking List

Voter Mailing Labels

Household Mailing Labels

Name

X

X

X

X

RV

Address

X

X

X

X

X

Voter ID

X

X

 

 

 

Legacy ID

X

X

 

 

 

Phone

X

X

  X 

 

 

Birth Year

X

X

 X

 

 

Election Date

X

X

 X

 

 

Election Description

X

 

 

 

 

Election Type

X

X

 X

 

 

Voting Method

X

 

 

 

 

Precinct Code

X

X

 

 

 

District Codes

X

 

 

 

 

County

X

X

 

 

 

RV - Household Mailing Labels include one label for every residential address where there is at least one registered voter.  All labels are addressed to "Registered Voters."

Q: What is comma delimited format?
A:
The comma delimited format contains data in a text file. Values are contained within quotes ("") and separated by commas. This type of file can be imported into databases (such as MS Access) or spreadsheets (such as MS Excel).  Note that many of these files will contain more rows than the 65,536 supported by many spreadsheet applications, and some voting history files may have more rows than the 1,048,576 supported by MS Excel 2007. Database software, such as MS Access, may be necessary if you are requesting a large number of records.

The Office of the Secretary of State does NOT offer support for utilizing this data with specific software applications.

Q: What payment methods are accepted?
A:
At this time only checks or money orders are accepted for orders by mail. For orders placed in person at our offices, cash payment is also an option, in addition to checks and money orders.  Credit card payment in not currently available, but is in development as an alternative payment option.
Q: Can I place an order online?
A:
No.  You may order by mail or in person at either of our office locations in St. Paul.
Q: What is a Walking List?
A:
A Walking List is a simplified voter information list which is sorted by street name, then house number, then alphabetized by last name.  It includes a voter's name, address, telephone, birth year, and voting participation.
Q: Can I order a printed paper list instead of a CD-ROM?
A:
No. Printed versions of Public Information lists are no longer available for purchase.
Q: Can I get a statewide list in .pdf format?
A:
Yes.  Both the Detailed History and Summary History reports are available in .pdf for the entire state.
Q: How much will my order cost?
A:
All statewide lists cost $46 each. Lists for any other jurisdiction cost $30 each. Shipping is a $5 flat fee.
Q: What do the abbreviations mean on the reports?
A:

Detailed History (pdf)
CG - Congressional District
CM - County Commissioner
CNTY - County
HD - Hospital District
ID - Voter ID
JD - Judicial District
LG - Legislative District
MCD - Minor Civil Division ID
PCT - Precinct
PD - Park District
SD - School District
SS - State Senate District
SW - Soil & Water Conservation District

Detailed History (txt)
A - Voted by Absentee Ballot
M - Voted by Mail (Mail Ballot precinct)
P - Voted in Person

Summary History and Walking List
MCD - Minor Civil Division ID and Name
MG - Municipal General Election
MP - Municipal Primary
SD - School District Election
SE - Special Election
SG/STG - State General Election
SP/STP - State Primary


 

Q: What will I get in the mail?
A:
Your order will consist of a CD-ROM and a packing slip detailing your order information. The packing slip will also have a batch number which should be referenced if you have questions.
Q: How long does it take for the CD-ROM to be created and shipped?
A:
Once your order is received it will take up to 10 business days for it to be processed and shipped.
Q: What shipping method do you use and is express delivery an option?
A:
All orders are shipped via UPS Ground service. Express delivery is currently not available at this time.
Q: Can I have the list emailed to me once created?
A:
The total size of the content may prohibit electronic delivery. It is for this reason standard mail or counter pick-up are the only available delivery options.

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