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Minnesota Office of the Secretary of State

Frequently Asked Questions

Listed below are all FAQs. To select a specific topic click on the down arrow under "Please Choose a Category."

Do I need to create an account to file online? Do I need an online account to file any type of filing?
How do I reset my password?
How do I pay for my online filings and orders?
How long will my transaction history be available?
What are the system requirements for MBLS?
How will I know when my online filing is processed?
What are the copy and search fees?
Where can I get CNS forms?
What is the logic used for an online secured search?
How long is my filing active?
What is the mailing address for CNS filings and search requests?
What makes a CNS form standard?
Is the SSN required on CNS filings?
Can more than one action be checked on a CNS-3 form?
Who do I make the check payable to?
What are the Central Notification System (CNS) filing requirements?
Is there an extra cost for additional pages or debtor names?
Does a CNS-3 Termination change the status of a CNS filing?
Is the debtor signature required for CNS filings?
How and where do I file CNS documents?
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Q: Do I need to create an account to file online? Do I need an online account to file any type of filing?
A:

Yes. Yes.

  • The creation of an online account is a one-time process.
  • Complete the online account process (email and password).
  • Wait for the confirmation email (link valid for 24 hours).
  • Click the link within the email or right click the link and select ‘open hyperlink’.
  • Next enter your email and password.
  • Once the online account is confirmed you will be required to Sign In.
  • Your online account allows you the ability to complete filings and orders for Business, UCC, Tax Liens and CNS online.
  • The delivery information entered at the time of creation will auto-fill.
Q: How do I reset my password?
A:

On the MBLS Portal, click 'Sign In' and then 'Forgot your Password?'.

  • Enter the Email address you used to create your online account and click ‘Request Password Reset’.
  • Wait for the  confirmation email.
  • If you do not receive an email it may indicate you have not created an online account. You will need to follow the MBLS Create Online Account instructions.
    • Note: If you receive the message ‘Email address is unavailable’, this indicates the email already exists and you'll need to reset your password.
    • Note: If you receive THE message ‘Email address or password is invalid’, you'll need to re-enter your email address and password.  If the error message continues to display, it may indicate you did not create an online account.
Q: How do I pay for my online filings and orders?
A:

Payment must be made by credit card. We accept Visa, MasterCard and Discover.

  • Your order is not completed until payment is submitted using the US Bank process.
  • Your MBLS Sign In is not your US Bank Sign In.
  • The US Bank website allows you to pay without registering.
  • US Bank will provide a payment confirmation. 
Q: How long will my transaction history be available?
A:
The transaction history retains online filings and orders up to 90 days.
Q: What are the system requirements for MBLS?
A:

The system requirements are provided on the MBLS Portal.

Note: Please use the 'Previous' and 'Next' buttons when navigating in the MBLS system and refrain from using the Back and Forward arrows in your browser.

Q: How will I know when my online filing is processed?
A:
An email notification will be sent when your order has been processed. The email will include a link to the filed document. You will be able to view the filing in your “Download Inventory” located in the Minnesota Business Lien System (MBLS).
Q: What are the copy and search fees?
A:
Please see the Fee Schedule.
Q: Where can I get CNS forms?
A:
CNS Forms can be obtained from the Minnesota Secretary of State's web site.
Q: What is the logic used for an online secured search?
A:
See the Secured Search Logic Implementation Guide for further information.
Q: How long is my filing active?
A:
An Effective Financing Statement and CNS Statutory Lien Notice is active for 5 years. A continuation will extend the duration of an Effective Financing Statement filing for an additional 5 years. A CNS Statutory Agricultural Lien cannot be continued.
Q: What is the mailing address for CNS filings and search requests?
A:
The office mailing address is provided on the Contact Us web page.
Q: What makes a CNS form standard?
A:
The Minnesota forms are the only forms accepted for filing and are therefore the only standard forms. Only one copy is required.
Q: Is the SSN required on CNS filings?
A:
Minnesota Statutes require a Social Security and Federal Tax Identification Number for each debtor name listed on the Effective Financing Statement. The CNS Statutory Lien Notice does not require Social Security or Federal Tax Identification numbers.
Q: Can more than one action be checked on a CNS-3 form?
A:
Only one action can be checked on a CNS form.
Q: Who do I make the check payable to?
A:
Your check can be made payable to Secretary of State
Q: What are the Central Notification System (CNS) filing requirements?
A:
Go to Minnesota Statute 336A for complete information.
Q: Is there an extra cost for additional pages or debtor names?
A:
No, the fee to file an Effective Financing Statement is a flat fee of $25 and the fee to file a CNS Statutory Lien Notice is $20 when filing by paper or online regardless of the number of pages or names submitted.
Q: Does a CNS-3 Termination change the status of a CNS filing?
A:
Yes. The CNS-3 Termination does change the status of a filing in the Central Notification System.
Q: Is the debtor signature required for CNS filings?
A:
CNS Statutory Lien Notice must be signed, authorized or otherwise authenticated by the lienholder. An Effective Financing Statement must be signed, authorized or otherwise authenticated by the secured party and the debtor, except that a financing statement filed online need not be signed by the debtor if the secured party obtains the debtor’s signature on a paper effective financing statement for this lien.
Q: How and where do I file CNS documents?
A:
CNS documents can be filed online or by submitting the Minnesota CNS form to the Office of the Minnesota Secretary of State.
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